Organizing an office or home requires appropriate document storage methods. Consideration must be given to safe document storage and prevention of loss because sometimes documents are important to work, waiting for inspection or reuse, which is an important reason why documents cannot be thrown away. Therefore, we must find a way to store a lot of documents appropriately for the safety of document use and to make the office or home area tidy, easy to find documents and not worry that important documents will be lost.
How to store documents, increase space, be organized, easy to search, find them wherever you store them.
Say goodbye to document storage problems by adjusting the document storage system appropriately with safe document storage methods, increasing the organization of your office or home space, and providing more usable space. The following methods of storing a lot of documents can be easily adapted and applied immediately, which will make working life much easier. No matter how many documents there are, they can be handled with the following document storage methods.
1. There is space for storing documents.
Organize a specific area for document storage , whether it is choosing a document storage room, using any room to store documents, or choosing a document storage corner in the office or home area, depending on the limitations of each area. The method for organizing documents in an orderly manner is to organize them systematically, categorize them, and separate them by type clearly. Use document shelves to help organize documents in an even more orderly manner.
2. Store documents immediately after use.
When receiving documents, the first thing to do is to immediately proceed with the relevant parts. If it is not yet time to proceed, the documents should be separated neatly. When the process is complete, they should be immediately filed to prevent forgetting, which could lead to the document being lost.
3. Organize documents systematically.
The most common problem in document storage is that documents are mixed up, making it difficult to search for documents and there is a chance that documents will be lost. Therefore, you should use a method of storing documents by dividing them into categories and separating them clearly. You must arrange the documents by date and time, alphabetical category, or by type of work. If there are a lot of documents, you should organize the document arrangement by alphabetical order from the name of the organization, product, sender-recipient, or other information specified in the document. This will make it easy to pick up documents and not waste time searching. This will make document storage more systematic.
4. Documents stored in files must be clearly separated.
When filing documents, you must clearly separate the documents into which files contain which documents, and only store documents of that type. You should not stuff the documents too tightly, as this may make it harder to find information, causing the files to deteriorate quickly. A method of filing documents that is easy to search for should include writing the file category on the spine of the file so that the type or category of the document is known.
5. Keep documents organized in files.
When you have finished putting the documents in the file, you should organize the file systematically by storing the file on a shelf or in a cabinet for storing important documents and techniques. Frequently used documents should be stored at eye level for easy storage and convenient use. Important documents and secret information should be stored in a specific area, such as a safe or a drawer that can be locked.
6. Select documents
How to store a lot of documents You should separate the types of documents that are still in use and those that are no longer in use. As for the documents that are still in use, they must be kept neatly. And some types of documents are not necessary to be used anymore. They can be discarded immediately. In order to save space in storing documents and make the storage of documents more organized. As for the documents that need to be stored later, they must be stored neatly. They can be easily searched and used immediately.
7. Categorize the document files.
Every time we use documents, sometimes we are in a hurry and tend to forget to put the document files back in place. This may cause the document files to get lost. Therefore, every time we use a document file, we must not forget to put it back in an orderly manner and organize it into categories to make it easy to find.
8. Check documents regularly.
You should find free time to check the file regularly and organize the file neatly because sometimes the file may be shared with others. When someone uses it, they may forget to take the document out to use and not put it away. This allows us to track the document and put it away immediately. This is another method of storing documents that can prevent documents from easily being lost.
9. Store documents with storage services
In the event that the office has space limitations for storing documents or your home space is not enough for storing documents, you can leave all your documents with Widing, a leading company that provides all types of storage services, including document storage that can help you store documents safely, making your office or home space more usable for other uses.
Your office is full of paperwork. Let Widing handle this problem for you.
Documents are important for long-term work that cannot be discarded, resulting in a large amount of office documents. Some offices have a problem with storing documents until the space is full. The method for storing a large amount of documents to be safe and prevent loss should be by storing documents at Widing, a storage space rental service. It is a storage service that recognizes the important problem of offices with limited space. Therefore, it offers a variety of storage space rental services, whether it is storing documents by box or by area. You can choose the rental period as needed. There is a 24-hour security system with a reasonable service fee, making users confident in the safety of keeping their documents.
For more information, please contact LINE or call 02-026-6980.
Popular questions related to How to store documents
What are the methods of document storage?
Organizing documents in an orderly manner and making them easy to find must start with having a place or corner to store documents, along with using documents that must be stored immediately, in an orderly manner, separating documents into categories, etc.
How important are documents to an organization?
Documents are like the memory of a business and documents are important evidence that must be kept for future inspection or research. Therefore, organizations must have good document storage to collect documents into categories and systematically so that the documents are not damaged.
What are the types of documents?
Document classification can be divided into the following categories:
1. Personal documents/general documents
2. General documents/confidential documents
3. Draft document/complete document
4. Original document/copy document
